{"id":4265,"date":"2022-08-04T07:05:39","date_gmt":"2022-08-04T14:05:39","guid":{"rendered":"https:\/\/SUMMALAI.COM\/?p=4265"},"modified":"2022-08-04T07:05:41","modified_gmt":"2022-08-04T14:05:41","slug":"how-to-manage-suggested-recipients-in-the-to-cc-and-bcc-boxes-with-auto-complete","status":"publish","type":"post","link":"https:\/\/SUMMALAI.COM\/?p=4265","title":{"rendered":"How to Manage Suggested Recipients in the To, Cc, and Bcc Boxes with Auto-Complete"},"content":{"rendered":"\n

When you start typing in the To<\/strong>, Cc<\/strong>, and Bcc <\/strong>fields in Outlook, you’ll see suggestions appear based on what you’ve entered. These suggestions are broken into two categories: Recent People<\/strong> and Other Suggestions<\/strong>. The names and addresses that appear in Recent People<\/strong> are stored in the Auto-Complete List<\/strong>. The names and addresses that appear in Other Suggestions<\/strong> are generated within the Microsoft 365 Service using information indexed from the sender\u2019s previous communications. <\/p>\n\n\n\n

Outlook builds the Auto-Complete List by saving the names and addresses you’ve previously used when sending messages. You’ll see a maximum of two suggestions in the Recent People<\/strong> list and a maximum of three suggestions in the Other Suggestions<\/strong> section. You can remove an address from the Recent People<\/strong> list or disable the Auto-Complete List<\/strong> to remove the Recent People<\/strong> section completely. <\/p>\n\n\n\n

Use the Auto-Complete List and Recent People suggestions<\/h2>\n\n\n\n

By default, the Auto-Complete List option is turned on. As you begin to type a name in a To<\/strong>, Cc<\/strong>, or Bcc<\/strong> box, the Auto-Complete List suggests up to two matching names or addresses in the Recent People<\/strong> section.<\/p>\n\n\n\n

If you type a “b” character in one of the recipient fields, for example, the list presents suggested matches. The Recent People<\/strong> list is searched by first name<\/strong>, and the Other Suggestions<\/strong> list is searched by first name, last name, and email address. The list is refined with each character you type. So, if you end by typing “Bo,” then the Auto-Complete List would further refine to only show Bob Kelly in the Recent People<\/strong> list and Megan Bowen in Other Suggestions<\/strong>.<\/p>\n\n\n\n

\"The<\/figure>\n\n\n\n

With each person you email, additional message recipients are added to the Auto-Complete List.<\/p>\n\n\n\n

Delete one or more suggested recipients in the Auto-Complete List<\/h2>\n\n\n\n

You can remove one or more entries in the Recent People<\/strong> list. If you hover your mouse over the entry, you’ll see an X<\/strong> to the right of the person’s entry. Click that X<\/strong> to delete the person’s name and email address from the Auto-Complete List. This doesn’t remove the person from your Contacts folder or other address book.<\/p>\n\n\n\n

You can also use the arrow keys to move through the list, and when you reach the person’s name that you want to delete, you can press the Delete<\/strong> key.<\/p>\n\n\n\n

Once a recipient name is removed, it won’t appear again in the Auto-Complete List unless you deliberately select it from your Contacts list or type the address in manually. These actions will add the address to the Auto-Complete List again. If you want to permanently remove a recipient from your Contacts list, see delete a contact<\/a>.<\/p>\n\n\n\n

Note: <\/strong>You can’t remove the entries in the Other Suggestions<\/strong> list or disable this list.<\/p>\n\n\n\n

Turn off the Auto-Complete List<\/h2>\n\n\n\n

If you no longer want to see the Recent People<\/strong> suggestions, you can turn off the Auto-Complete List.<\/p>\n\n\n\n

  1. Select File<\/strong> > Options<\/strong> > Mail<\/strong>.\"Choose<\/li>
  2. Under Send messages<\/strong>, clear the Use Auto-Complete List to suggest names when typing in the To, Cc, and Bcc lines<\/strong> check box.\"Choose<\/li><\/ol>\n\n\n\n

    Note: <\/strong>You can’t turn off the Other Suggestions<\/strong> list.<\/p>\n\n\n\n

    Clear all entries from the Auto-Complete List<\/h2>\n\n\n\n

    You can clear all entries from the Auto-Complete List without turning AutoComplete off.<\/p>\n\n\n\n

    1. Select File<\/strong> > Options<\/strong> > Mail<\/strong>.<\/li>
    2. Under Send messages<\/strong>, choose Empty Auto-Complete List<\/strong>.\"Choose<\/li>
    3. Choose Yes<\/strong> to confirm you want to empty the list.<\/li><\/ol>\n","protected":false},"excerpt":{"rendered":"

      When you start typing in the To, Cc, and Bcc fields in Outlook, you’ll see suggestions appear based on what you’ve entered. These suggestions are broken into two categories: Recent People and Other Suggestions. The names and addresses that appear in Recent People are stored in the Auto-Complete List. The names and addresses that appear in Other Suggestions are generated within the Microsoft 365 Service using information indexed Read More<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[10,18],"tags":[1256,1257],"class_list":["post-4265","post","type-post","status-publish","format-standard","hentry","category-microsoft","category-microsoft-office","tag-manage-suggested-recipients-outlook","tag-outlook-manage-auto-complete-recipients"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\t