Share and collaborate in My Drive

Share files and set access levels and visibility

Note: If visitor sharing is on for your organization, you can invite someone who doesn’t have a Google Account to collaborate on your Google Drive files and folders. See Share documents with visitors.

On the web

Share a file or folder with specific people and set access levels:

1. Select the file you want to share.
2. Click Share or Share .
3. Under Share with people and groups, enter the email address you want to share with.Note: If visitor sharing is on for your organization, you can invite someone who doesn’t have a Google Account to collaborate on your Google Drive files and folders. See Share documents with visitors.
4. To change what people can do to your file, on the right, click the Down arrow  Viewer, Commenter, or Editor.
5. Choose to notify people:
   • If you want to notify people that you shared a file with them, check the Notify people box. If you notify people, each email address you enter will be included in the email.
   • If you don’t want to notify people, uncheck the Notify people box.
6. Click Share or Send.

Share a link to a file or folder and set access levels:

1. In Drive, right-click the file or folder you want to share and select Share .In Docs, Sheets, or Slides, at the top, click Share.Note: You can only share files that you own or have edit access to.
2. (Optional) To specify what people can do with your file when you share it, under your organization name, click Change:
   • To change the permission, at right, click the Down arrow  and select Viewer, Commenter, or Editor.
   • To allow sharing the link outside of your organization, next to your organization name, click the Down arrow Public.Note: If you don’t see this option, contact your administrator.
3. Click Copy link.
4. Click Done.
5. Paste the link in an email, on a website, or wherever you need to share it.

See who a folder is shared with:

1. In Google Drive, double-click the shared folder to open it.
2. Hover over People  to get a quick look at the folder sharing settings, including who owns the folder and permissions, such as View  or Edit  access.

Change permissions on a shared file or folder you own:

1. In Drive, click a file or folder, then click Share .
2. Change permissions as desired.
3. Click Save.

Stop sharing a file or folder you own:

1. Open the homescreen for Google Drive, Google Docs, Google Sheets, or Google Slides.
2. Select a file or folder.
3. Click Share or Share .
4. Find the person you want to stop sharing with.
5. To the right of their name, click the Down arrow   Remove.
6. To save changes, click Save.

Delete a link to a file or folder you own:

1. Open the homescreen for Google Drive, Google Docs, Google Sheets, or Google Slides.
2. Select a file or folder.
3. Click Share or Share .
4. Find the person you want to stop sharing with.
5. To the right of their name, click the Down arrow   Remove.
6. To save changes, click Save.

1. Open the homescreen for Google Drive, Google Docs, Google Sheets, or Google Slides.
2. Open or select a file or folder.
3. Click Share or Share   Get link,
4. Under “Get Link”,  click the Down arrow .
5. Select Restricted.
6. Click Done.

View Drive activity and file details

On the web

You can keep track of changes to items created in or uploaded to Drive. You can also see specific information about your files and folders. To view the activity for a specific file or folder, select the file or folder and click Information .

See Drive activity on the Activity tab:

You can see changes to items in Drive, such as:

• Who uploaded, copied, moved, or removed the item.
• Who shared or unshared the item.
• Who commented in, edited, or renamed the item.
• People affected by the change.

See Drive activity on the Details tab:

1. In Drive at the top of the Activity pane, click Details to see information and changes, such as:
   • File type and owner.
   • Folder size and number of items.
   • Person who last modified, created, or opened the item.
2. Click Edit  to add a description of the item.

Collaborate with Google Docs editors

On the web

In Google Docs, Sheets, Slides, Forms, and Google Sites, you can work together in the same document in real time. Commenting on any file brings a conversation into context so you avoid back-and-forth email and lost time.

Just click New and select one of the file types below. Now all you need to do is share the file with your team to collaborate on a draft or key issue.

Editor	Description	Example uses
Google Docs	Text documents	Proposals, reports, shared meeting notes
Google Sheets	Spreadsheets	Project plans, budget sheets
Google Slides	Presentations	Pitch decks, training modules, team presentations
Google Forms	Surveys	Customer satisfaction surveys, group polls
Google Drawings	Shapes, charts, and diagrams	Flowcharts, organizational charts, website wireframes, mind maps
Google Sites	Websites	Team sites, project sites, resume sites

Ref: https://support.google.com/a/users/answer/9310248?hl=en